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How to Setup or Connect HP Printer with WPS (Setup Guide)

Avatar for admin Written by admin June 28th, 2024

Presently, due to extreme progression in technology, everything is unduly easy to discover. Furthermore, one can print one’s articles from printers easily through a wireless connection using WPS. WPS stands for ‘Wi-Fi-Protected Setup’ and with the help of it, one can connect two or more devices with seldom any physical cord. WPS pin of the printer is needed to create a connection between a computer and an HP printer. In case you cannot find it, no worries, we are here to help. First, let’s know what a WPS pin is! Well, it is sort of a distinct code of eight digits that enables the connectivity of two or more devices. With this new method, one can print one’s documents no matter whichever corner of the room the printer is kept. Check out how to connect HP printer with WPS pin.

Methods to Connect HP Printer with WPS

Connecting HP printer (without screen) via a WPS push button:

  • Turn on your printer.
  • Place your printer near the computer.
  • Now hunt for the wireless switch on your printer.
  • Press the button for a few moments until an LED flash blinks, implying that the printer is ready to secure itself.
  • Next step is to look for the WPS button on your router and to turn it on by pressing the button for a few seconds.
  • You will see the lights on both the router and your printer blink for around 2-3 minutes and then it stops indicating that your HP printer is now secured with your device.

Connecting HP printer (with touchscreen control panel) via a WPS pin

  • Position the printer within the span of the Wi-Fi router signal.
  • Turn on the WPS connection mode.
  • Start the process by opening the HP Printers control panel and then press the wireless button in order to move to the Settings option.
  • Once done then users can simply click on the Network setup and then they can Access the ‘Wireless Settings menu and select ‘Wi-Fi Protected Setup’
  • And then from there they can simply follow the on-screen instructions available onto the screen. Once the users would be prompted then they can simply do is tap on PIN.
  • Users can now wait until their setup has been completed and once the same has been completed then users can simply go to All Programs and then from there, they can simply open HP folder of the Printer.
  • Users would now be required to go to the option named as Printer Setup and Software and then from there they can simply choose the option named as Connect New Printer.
  • Users can now quickly and efficiently install their Network Printer Driver and doing which the WPS Pin for HP Printer would now be available on the printer LED screen. Now the printer is successfully linked to the network.

In case the blue bar is still flashing, shift the printer closer to the router and repeat the above-mentioned steps after restarting the printer. In an HP printer, the WPS pin can be solely generated from the control panel. The WPS push button can be used to connect with the router — in case, the printer does not have a screen. You can, however, contact the after-sales support professionals for any assistance related to find WPS pin on HP printer.

How to Connect an HP Printer to a New Wi-Fi Network

Step 1: Prepare for Setup
Power On Printer: Ensure your HP printer is turned on.
Ensure Wi-Fi Availability: Make sure your Wi-Fi network is active and you have the network name (SSID) and password handy.
Step 2: Reset Network Settings (if needed)
If your printer was previously connected to a different network, you might need to reset its network settings:

  • On the printer’s control panel, go to “Settings” or “Wireless Settings.”
  • Select “Restore Network Settings” or “Restore Defaults.”

Step 3: Connect the Printer to the Wi-Fi Network
Method 1: Using the Printer Control Panel

  • Access Wireless Setup: On the printer’s control panel, navigate to “Network” or “Wireless Settings.”
  • Select Wireless Setup Wizard: Choose “Wireless Setup Wizard” from the options.
  • Choose Your Network: The printer will search for available networks. Select your Wi-Fi network from the list.
  • Enter Password: Enter the Wi-Fi password when prompted.
  • Confirm Connection: Once connected, the printer will display a confirmation message.

Method 2: Using HP Smart App (Recommended for Modern Printers)

  • Download HP Smart App: Download and install the HP Smart app on your smartphone or computer from the HP website.
  • Open HP Smart App: Launch the app and ensure your device is connected to the same Wi-Fi network you want the printer to connect to.
  • Add Printer: Click on the “+” sign to add a new printer.
  • Follow Instructions: Follow the on-screen instructions to connect the printer to your Wi-Fi network.

Method 3: Using WPS (Wi-Fi Protected Setup)

  • Activate WPS on Printer: On the printer, press the WPS button or select the WPS option from the “Wireless Settings” menu.
  • Press WPS Button on Router: Within 2 minutes, press the WPS button on your Wi-Fi router.
  • Automatic Connection: The printer should automatically connect to the Wi-Fi network.

Step 4: Install Printer Software and Drivers

Download Software: Visit the HP Support Website and download the latest software and drivers for your printer model.
Run Installer: Open the downloaded file and follow the on-screen instructions to install the software.
Connect Printer to Computer: During installation, select the wireless connection option and ensure your printer and computer are on the same Wi-Fi network.

Step 5: Test the Connection

Print a Test Page: Once the setup is complete, print a test page to ensure the printer is correctly connected to the Wi-Fi network.
Check Printer Status: Verify the printer status through the HP Smart app or your computer’s printer settings.
Troubleshooting Tips
Check Signal Strength: Ensure your printer is within range of your Wi-Fi router.
Restart Devices: Restart your printer, router, and computer if the connection fails.
Firewall/Security Software: Temporarily disable firewall or security software that might be blocking the connection.
For detailed instructions specific to your printer model, refer to the user manual or visit the HP Support Website.

How to Connect an HP Printer to a New Wi-Fi Network

Step 1: Prepare for Setup

  1. Power On Printer: Ensure your HP printer is turned on.
  2. Ensure Wi-Fi Availability: Make sure your Wi-Fi network is active and you have the network name (SSID) and password handy.

Step 2: Reset Network Settings (if needed)

If your printer was previously connected to a different network, you might need to reset its network settings:

  1. On the printer’s control panel, go to “Settings” or “Wireless Settings.”
  2. Select “Restore Network Settings” or “Restore Defaults.”

Step 3: Connect the Printer to the Wi-Fi Network

Method 1: Using the Printer Control Panel
  1. Access Wireless Setup: On the printer’s control panel, navigate to “Network” or “Wireless Settings.”
  2. Select Wireless Setup Wizard: Choose “Wireless Setup Wizard” from the options.
  3. Choose Your Network: The printer will search for available networks. Select your Wi-Fi network from the list.
  4. Enter Password: Enter the Wi-Fi password when prompted.
  5. Confirm Connection: Once connected, the printer will display a confirmation message.
Method 2: Using HP Smart App (Recommended for Modern Printers)
  1. Download HP Smart App: Download and install the HP Smart app on your smartphone or computer from the HP website.
  2. Open HP Smart App: Launch the app and ensure your device is connected to the same Wi-Fi network you want the printer to connect to.
  3. Add Printer: Click on the “+” sign to add a new printer.
  4. Follow Instructions: Follow the on-screen instructions to connect the printer to your Wi-Fi network.
Method 3: Using WPS (Wi-Fi Protected Setup)
  1. Activate WPS on Printer: On the printer, press the WPS button or select the WPS option from the “Wireless Settings” menu.
  2. Press WPS Button on Router: Within 2 minutes, press the WPS button on your Wi-Fi router.
  3. Automatic Connection: The printer should automatically connect to the Wi-Fi network.

Step 4: Install Printer Software and Drivers

  1. Download Software: Visit the HP Support Website and download the latest software and drivers for your printer model.
  2. Run Installer: Open the downloaded file and follow the on-screen instructions to install the software.
  3. Connect Printer to Computer: During installation, select the wireless connection option and ensure your printer and computer are on the same Wi-Fi network.

Step 5: Test the Connection

  1. Print a Test Page: Once the setup is complete, print a test page to ensure the printer is correctly connected to the Wi-Fi network.
  2. Check Printer Status: Verify the printer status through the HP Smart app or your computer’s printer settings.

Troubleshooting Tips

  • Check Signal Strength: Ensure your printer is within range of your Wi-Fi router.
  • Restart Devices: Restart your printer, router, and computer if the connection fails.
  • Firewall/Security Software: Temporarily disable firewall or security software that might be blocking the connection.

Write Faq on How to Setup or Connect HP Printer with WPS (Setup Guide)

Q1: What is WPS and how does it work with HP printers?

A1: WPS (Wi-Fi Protected Setup) is a network security standard that allows devices to connect to a wireless network easily and securely. With HP printers, WPS can be used to quickly connect your printer to your Wi-Fi network without needing to enter the network name and password manually.

Q2: What do I need to use WPS with my HP printer?

A2: To use WPS, you need:

  1. A Wi-Fi router that supports WPS.
  2. An HP printer that supports WPS.
  3. Physical access to the router to press the WPS button.

Q3: How do I connect my HP printer to Wi-Fi using the WPS button?

A3: Follow these steps to connect your HP printer using the WPS button:

  1. Power On Printer: Ensure your HP printer is turned on.
  2. Activate WPS on Printer:
    • On the printer control panel, navigate to the “Network” or “Wireless Settings” menu.
    • Select the “WPS” or “Wi-Fi Protected Setup” option.
    • Choose “Push Button” (if available) and follow the on-screen instructions.
  3. Press WPS Button on Router: Within 2 minutes, press the WPS button on your Wi-Fi router.
  4. Automatic Connection: The printer should automatically connect to the Wi-Fi network. The wireless light on the printer should stop blinking and stay solid, indicating a successful connection.

Q4: How do I connect my HP printer using the WPS PIN method?

A4: Follow these steps to connect your HP printer using the WPS PIN method:

  1. Power On Printer: Ensure your HP printer is turned on.
  2. Generate WPS PIN:
    • On the printer control panel, navigate to the “Network” or “Wireless Settings” menu.
    • Select the “WPS” or “Wi-Fi Protected Setup” option.
    • Choose “PIN” and a WPS PIN will be generated and displayed on the printer screen.
  3. Enter WPS PIN in Router:
    • Access your router’s configuration page (usually by typing the router’s IP address into a web browser).
    • Locate the WPS settings section.
    • Enter the WPS PIN generated by your printer.
  4. Automatic Connection: The printer should automatically connect to the Wi-Fi network once the PIN is accepted.

Q5: What should I do if the WPS connection fails?

A5: If the WPS connection fails:

  1. Move Closer: Ensure the printer is within range of the Wi-Fi router.
  2. Restart Devices: Restart both the printer and the router.
  3. Retry WPS Setup: Repeat the WPS setup process.
  4. Check Router Settings: Ensure WPS is enabled on the router.
  5. Update Firmware: Ensure the firmware of both the printer and the router is up-to-date.

Q6: How can I verify that my HP printer is connected to the Wi-Fi network?

A6: To verify the connection:

  1. Print a Network Configuration Page:
    • On the printer control panel, go to the “Network” or “Wireless Settings” menu.
    • Select “Print Network Configuration” or a similar option.
  2. Check Connection Status: The network configuration page will show the status of the wireless connection, including the IP address and network name (SSID).

Q7: Can I use WPS on any HP printer model?

A7: Not all HP printers support WPS. Check your printer’s user manual or specifications to see if WPS is supported. Most modern HP printers with wireless capabilities include WPS functionality.

Q8: Are there any security concerns with using WPS?

A8: While WPS is convenient, it is considered less secure than other connection methods due to vulnerabilities that can be exploited. For enhanced security, you might prefer using manual Wi-Fi setup methods that involve entering the network password directly.

Q9: What should I do if my router does not have a WPS button?

A9: If your router does not have a WPS button, you will need to connect your printer using the standard wireless setup method, which typically involves entering the network name (SSID) and password manually through the printer’s control panel.

Q10: Where can I find more detailed instructions or support?

A10: For more detailed instructions and support, refer to your printer’s user manual or visit the HP Support Website. You can also contact HP customer support for further assistance.